Facilities management is one tangible aspect of community association management and it is interwoven into the financial, risk and communication threads of the community. When reviewing the condition of physical assets of a community, it is important to note the current conditions of each asset so that appropriate repair or replacement is scheduled and fund planning occurs to accommodate the needed work. Instead of using note pads while walking the community for the asset evaluation, I often use a small tape recorder and simple excel spread sheet listing of items tailored to the community being inspected. The use of the tape recorder speeds the actual walking review and the later spread sheet entry into the data base provides a great working tool for community board members and me when determining which asset needs attention and when.

The inspection form provided here is a sample that you may alter to fit your needs at your community and we hope it aids you in the evaluation of repair or replacement of the assets in your community.

Maintenance Inspection Form - Downloadable Excel Document

Maintenance Inspection Form - Downloadable PDF Document

John Cox, AMS®, PCAM®
Regional Vice President
Associa Colorado Region
Lakewood Hills, MI